Home

About Us

IT Services

Understanding IT

News & Events

Blog

Support

Contact Us

Blog
  • Register

Texas Professional IT Services LLC Blog

Tip of the Week: 3 Microsoft Office Collaboration Tips

Tip of the Week: 3 Microsoft Office Collaboration Tips

Microsoft has consistently turned out collaboration software of all kinds, but some are more effective than others. We’ll try to single out some of the best and brightest solutions for collaboration in the business world.

OneDrive for Business
Even though OneDrive for Business shows its worth much better when used in concert with Microsoft Teams, it doesn’t need Teams in order to be effective. OneDrive allows for file sharing in programs such as Microsoft Word, Excel, or PowerPoint. If you have the application opened up, click Share in the upper right-hand corner. You’ll open up a box that provides you with your options. You can enter a name or email address, or you can get a copy of the link to share it in other ways. If you try to share the document with users outside of your organization, you’ll need to select Specific People from a dropdown menu at the top of the box. Once you’ve done this, as long as you select Allow Editing, anyone who has access to the file can edit it in real time. However, this only works for documents stored in OneDrive.

Outlook Email
It’s obvious that email helps with collaboration, but now that Microsoft Outlook 2016 has been improved with Office 365’s Groups feature, it’s better than ever before. Outlook is now capable of creating a shared space for your team to get more done through collaboration. Outlook Groups can be used for access to a shared calendar, team inbox, and document library. This gives groups a space that can be used to have conversations, schedule meetings, and store documents that might be important for the project they’re working on. As long as your organization’s IT department has enabled the option for Groups, it’s fairly simple to implement.

  • Click the Home tab in the navigation ribbon.
  • Under Groups, select New Group
  • Choose a name for your new group. The group will be given a suggested email address. Keep in mind that your group name cannot be changed.
  • Enter a brief mission statement for the group in the Description field. Keep in mind that this will be included in every welcome email that you send to new group members.
  • Set a Classification from the options provided by your organization.
  • Change your group’s Privacy level. While it defaults to private, where content can only be viewed by approved group members, there is also a public option that allows anyone to see it.
  • You can have all of the group’s conversations and events sent to all members’ email inboxes. They can then change the setting to their personal preference.
  • Once you’ve clicked Create, you’re all set.

Skype for Business
Skype for Business is extremely helpful for communicating and collaborating in the workplace, but one of its key features includes integration with Microsoft Outlook, as well as the option to see who is available at any given time, just by looking at the calendar. This is particularly helpful to schedule a meeting and post an agenda for said meeting.

To get started with these great communication solutions, reach out to us today at (832) 514-6260.

Why the Modern Billboard is Better
Does a Touchscreen Make Sense on a Computer?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Friday, November 16, 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Business Computing Best Practices Cloud Privacy Cybersecurity Network Security Tech Term Managed IT Services Communications Malware Smartphones Internet Productivity Communication Microsoft Business User Tips Outsourced IT Software Efficiency Backup Browser Google Wi-Fi Hardware Email Hackers VoIp Android Social Media Windows 10 Passwords Ransomware Save Money Hosted Solutions Small Business Data Backup Innovation Data Mobile Device Smartphone Miscellaneous Microsoft Office Applications Users Internet of Things Business Management Data Recovery Business Intelligence Collaboration Managed IT Services Network Saving Money Cloud Computing Bandwidth Information Excel Settings Twitter Access Control Patch Management Computer IT Services Phishing Mobile Devices Data Breach Workplace Tips Automation IT Support VoIP Data Management Marketing Analytics Employer-Employee Relationship Apps Router Office Government Blockchain Wireless Networking Managed IT Service Company Culture Connectivity Cost Management Gmail Politics Virtual Assistant Mobile Device Management Computers Wireless Charging Windows Alert Office 365 IT Support Artificial Intelligence Virtualization Holiday BDR Tip of the week Battery Virus Website Cortana Spam Scam Remote Computing Vulnerability Password Word Managed Service BYOD Business Continuity Law Enforcement VPN Data Protection Gadgets Cybercrime Tech Terms Chrome How To Compliance App Dark Web Workers Retail Physical Security Proactive IT Live Streaming Remote Monitoring Data loss Authorization User Security Spyware Edge Licensing Server Management Printing Two-factor Authentication Error Apple SSD Copy Database Reporting Botnet Disaster Recovery Dongle Unified Communications Bring Your Own Device Eliminating Downtime Files Environment Google Maps Remote Control Remote Monitoring and Management WhatsApp Telephony Biometrics Antivirus Streaming Media Business Technology HP Amazon Tech Support User Tip Paper iPhone WannaCry Facebook Paste IT budget Tactics Entertainment Medical IT Printer Server RAM Hybrid Cloud Wireless Internet Comparison Big Data e-waste Hiring/Firing Spam Blocking Analysis Voice over IP Access Staff Downloads Troubleshooting Machine Learning Ink Multi-Factor Security Touchscreen HIPAA Document Management Inventory Specifications Information Technology IT Management Maintenance Phone System SaaS Remote Support Server Printers Technology Tips Microsoft Teams Cables disposal Staffing Email Management News eCommerce Websites Trends Update Sales Travel Telecommuting PowerPoint Shortcut Microsoft Office 365 Hard Drive Paperless Office Mobile Security Conferencing Internet Explorer GDPR Smart Technology Backup and Disaster Recovery Managing Stress Voice over Internet Protocol Laptop Value Telephone System Online Shopping Safety A.I. Recovery Outlook Tablet Automobile Telephone Systems Plug-In Education Millennials Telecommute Sports Authentication File Sharing Processors Digital Operating System Content Filtering Network Attached Storage Threat Gadget Google Drive Storage Lead Generation Hard Drives Hosted Solution Cleaning Movies Managed IT G Suite Profitability Knowledge Quick Tips Thank You CrashOverride WiFi Congratulations Emergency Regulation

Latest News & Events

Texas Professional IT Services LLC is proud to announce the launch of our new website at http://www.texproit.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Texas Professional IT Services LLC can do for your business.

Call Us Today
Call us today
(832) 514-6260

1209 Decker Dr.
STE 202

Baytown, Texas 77520