About Us

IT Services

Understanding IT

News & Events



Contact Us

  • Register

Texas Professional IT Services LLC Blog

Tip of the Week: How to Phase Out Paper

Tip of the Week: How to Phase Out Paper

Paper is expensive, but it’s not like you didn’t know that already. In addition to the costs that frivolous paper usage can have to your business, there’s also the environmental impact to consider. Making a few changes around the office can help to reduce your dependence on paper to conduct business, as we’ll review in this week’s tip!

How to Start Going Paperless
As with most elements of business, going paperless will require a little more than just taking it off of your vendor order forms. With a change to something so fundamental to the office, you have to be ready for whatever pops up, which means you need a step-by-step strategy to follow.

Step 1: Identify How Paper is Currently Used
The first step you should take is to identify how paper is being used, filed, and stored. Ask yourself:

Are unnecessary duplicates of data being produced, only to be disposed of? Are your file cabinets filled to bursting with copy after copy of a data set, with only incremental changes between each version? Are you sacrificing needed office space to paper storage?

Knowing the answers to these questions is the first step to creating a plan that eliminates these issues.

Step 2: Leverage Available Solutions
Naturally, in order to properly go paperless, you need to have something to take its place. Innovations in office solutions have largely eliminated the need for you to utilize very much paper at all.

Between digital signage, document scanning, advancing your equipment to allow for such processes to be adopted, and all the other solutions that assist you in going paperless, the initial cost may be considerable. However, the capital you are likely to save in the long run can help make up for it. This also allows you to leverage a cloud solution to store your documents, potentially allowing an increase in productive hours, and helping you to keep files organized and accounted for.

Furthermore, using the cloud and other digital solutions provides a higher level of data security than the antiquated physical document storage could. While certain rules, requirements, and user roles can be set to allow or deny access to certain cloud files, all it takes to access a physical document in a file cabinet is a simple key - and that’s assuming the cabinet was properly locked after it was last accessed.

Step 3: Engage Employees
Like any change around the office, the most important step is quite possibly to get your employees to use it. Remember, they have grown accustomed to doing things a certain way, which means that they are most likely comfortable with that method. To get them to make the switch with minimal resistance, you should not only patiently train them to use their new solutions, you should add some incentives to motivate them to embrace the changes.

Of course, you will undoubtedly encounter some resistance of some kind during your switch to paperless. All you have to do is stick to your guns and try to make the change as seamless as possible.

What other initiatives have you launched in your office? Tell us about them in the comments below, and if you’re interested in going paperless but need some assistance, reach out to Texas Professional IT Services LLC at (832) 514-6260!

What to Do With Your Old Power Converters, Accordi...
Taking a Look Inside Android Oreo


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, March 21, 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Privacy Cloud Network Security Productivity Microsoft User Tips Cybersecurity Communications Communication Malware Google Smartphones Tech Term Efficiency Managed IT Services Email Software Data Hackers Backup Internet Business Hardware Outsourced IT Passwords Android Browser Innovation Windows 10 Ransomware VoIp Business Management Collaboration Mobile Devices Small Business Data Backup Wi-Fi IT Services Mobile Device Microsoft Office Applications Smartphone Holiday Users Internet of Things Data Recovery Save Money Managed IT Services Hosted Solutions Network Cloud Computing Social Media IT Support Miscellaneous Wireless Workplace Tips Business Intelligence Apps Saving Money Access Control Computer Password Word Business Continuity Phishing Data Breach Automation VoIP Data Management Router Analytics Employer-Employee Relationship Patch Management Office Government Bandwidth Information Excel Networking Office 365 Settings Blockchain Twitter Chrome Marketing Medical IT IT Support Tip of the week Website Computers Spam Vulnerability Physical Security Facebook Artificial Intelligence Managed Service BDR Law Enforcement Managed IT Service Virtual Assistant Gmail BYOD Gadgets How To Wireless Charging Compliance Cybercrime Dark Web App Battery Paperless Office Virtualization VPN Retail Cortana Virus G Suite Tech Terms Workers Data Security Scam Remote Computing Company Culture Mobility Politics Mobile Device Management Data Protection Remote Monitoring and Management Windows Connectivity Cost Management Alert Entertainment Tablet SSD Telephone System Hybrid Cloud Online Shopping Wireless Internet Server Management Printing Hiring/Firing Spam Blocking File Sharing Analysis Processors E-Commerce Dongle Unified Communications Education Millennials Troubleshooting Database Printer Server Lead Generation Security Cameras Antivirus Streaming Media Multi-Factor Security Content Filtering Touchscreen Environment Access Phone System Knowledge SaaS Time Management Cleaning Cables Help Desk Paper Staffing Email Management User Security Spyware Payment RAM Information Technology Live Streaming Update IT budget Tactics Printers Apple Wearables Staff Downloads Shortcut Licensing Microsoft Office 365 Big Data e-waste Files GDPR Chrome OS Document Management Inventory Botnet Voice over Internet Protocol Upgrade Machine Learning Ink Business Technology HP instant Messaging Technology Tips Microsoft Teams Recovery WhatsApp Telephony Outlook IT Management Maintenance Smart Technology iPhone Plug-In WannaCry Healthcare Websites Trends Tech Support User Tip Authentication disposal Automobile Telephone Systems Gadget Google Drive Comparison Storage Mobile Security Hosted Solution Certification PowerPoint Vulnerabilities Backup and Disaster Recovery Managing Stress Managed IT Voice over IP Profitability Internet Explorer Proactive IT HIPAA Safety A.I. Authorization Laptop Value Telecommute Sports Two-factor Authentication Specifications Error Digital Operating System Remote Monitoring Copy Remote Support Server Sales Reporting Cryptocurrency Hard Drives News Bring Your Own Device eCommerce Eliminating Downtime Network Attached Storage Threat Google Maps Remote Control Hard Drive Personal Information Movies Travel Telecommuting Disaster Recovery Data loss Conferencing Edge Biometrics Paste Amazon Training Windows 7 Thank You CrashOverride Emergency Congratulations Regulation WiFi Quick Tips

Latest News & Events

Texas Professional IT Services LLC is proud to announce the launch of our new website at http://www.texproit.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Texas Professional IT Services LLC can do for your business.

Call Us Today
Call us today
(832) 514-6260

1209 Decker Dr.
STE 202

Baytown, Texas 77520