About Us

IT Services

Understanding IT

News & Events



Contact Us

  • Register

Texas Professional IT Services LLC Blog

Tip of the Week: How to Phase Out Paper

Tip of the Week: How to Phase Out Paper

Paper is expensive, but it’s not like you didn’t know that already. In addition to the costs that frivolous paper usage can have to your business, there’s also the environmental impact to consider. Making a few changes around the office can help to reduce your dependence on paper to conduct business, as we’ll review in this week’s tip!

How to Start Going Paperless
As with most elements of business, going paperless will require a little more than just taking it off of your vendor order forms. With a change to something so fundamental to the office, you have to be ready for whatever pops up, which means you need a step-by-step strategy to follow.

Step 1: Identify How Paper is Currently Used
The first step you should take is to identify how paper is being used, filed, and stored. Ask yourself:

Are unnecessary duplicates of data being produced, only to be disposed of? Are your file cabinets filled to bursting with copy after copy of a data set, with only incremental changes between each version? Are you sacrificing needed office space to paper storage?

Knowing the answers to these questions is the first step to creating a plan that eliminates these issues.

Step 2: Leverage Available Solutions
Naturally, in order to properly go paperless, you need to have something to take its place. Innovations in office solutions have largely eliminated the need for you to utilize very much paper at all.

Between digital signage, document scanning, advancing your equipment to allow for such processes to be adopted, and all the other solutions that assist you in going paperless, the initial cost may be considerable. However, the capital you are likely to save in the long run can help make up for it. This also allows you to leverage a cloud solution to store your documents, potentially allowing an increase in productive hours, and helping you to keep files organized and accounted for.

Furthermore, using the cloud and other digital solutions provides a higher level of data security than the antiquated physical document storage could. While certain rules, requirements, and user roles can be set to allow or deny access to certain cloud files, all it takes to access a physical document in a file cabinet is a simple key - and that’s assuming the cabinet was properly locked after it was last accessed.

Step 3: Engage Employees
Like any change around the office, the most important step is quite possibly to get your employees to use it. Remember, they have grown accustomed to doing things a certain way, which means that they are most likely comfortable with that method. To get them to make the switch with minimal resistance, you should not only patiently train them to use their new solutions, you should add some incentives to motivate them to embrace the changes.

Of course, you will undoubtedly encounter some resistance of some kind during your switch to paperless. All you have to do is stick to your guns and try to make the change as seamless as possible.

What other initiatives have you launched in your office? Tell us about them in the comments below, and if you’re interested in going paperless but need some assistance, reach out to Texas Professional IT Services LLC at (832) 514-6260!

What to Do With Your Old Power Converters, Accordi...
Taking a Look Inside Android Oreo


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, December 11, 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Business Computing Best Practices Technology Cloud Privacy Network Security Cybersecurity User Tips Tech Term Managed IT Services Productivity Communications Malware Microsoft Backup Smartphones Communication Internet Google Browser Business Efficiency Software Email Outsourced IT VoIp Data Backup Wi-Fi Android Hardware Hackers IT Services Hosted Solutions IT Support Save Money Cloud Computing Business Management Social Media Small Business Windows 10 Applications Ransomware Passwords Data Recovery Data Managed IT Services Apps Internet of Things Mobile Device Innovation Users Saving Money Microsoft Office Smartphone Network Business Intelligence Miscellaneous Collaboration Computer Information Router Phishing Data Breach Marketing Bandwidth Analytics Mobile Devices Excel Employer-Employee Relationship Office Government Wireless Settings Twitter Access Control Workplace Tips Blockchain Networking Patch Management Business Continuity Automation VoIP Data Management Dark Web Artificial Intelligence Data Protection BYOD BDR Gadgets Remote Monitoring and Management Retail Chrome Cybercrime App Physical Security Workers VPN Office 365 Managed IT Service Tech Terms Tip of the week Gmail Managed Service Company Culture Virtual Assistant Mobile Device Management Politics Wireless Charging Website Windows Password Word Compliance Vulnerability Alert Battery Cost Management IT Support Virtualization Connectivity Law Enforcement Virus Holiday Cortana How To Scam Spam Remote Computing Computers Specifications Environment Proactive IT Remote Support Server Antivirus Streaming Media Authorization Recovery Sales Printers Facebook Automobile Telephone Systems News Information Technology eCommerce Paper Error Bring Your Own Device Eliminating Downtime Hosted Solution Travel Telecommuting IT budget Tactics Reporting Gadget Google Drive Hard Drive RAM Conferencing Big Data e-waste Staff Downloads Managed IT Smart Technology Tablet Document Management Inventory Amazon Telephone System Online Shopping Machine Learning Ink Hybrid Cloud Wireless Internet Copy Education Millennials IT Management Maintenance Medical IT Two-factor Authentication File Sharing Processors Technology Tips Microsoft Teams Content Filtering disposal Analysis Lead Generation Websites Trends Troubleshooting Knowledge Paperless Office Mobile Security Google Maps Remote Control Cleaning PowerPoint Touchscreen Managing Stress Cables Help Desk Paste Live Streaming Internet Explorer SaaS User Security Spyware Backup and Disaster Recovery Licensing Laptop Value Entertainment Apple Remote Monitoring Safety A.I. Update Files Digital Operating System Hiring/Firing Spam Blocking Botnet Telecommute Sports Microsoft Office 365 Hard Drives Voice over Internet Protocol Upgrade WhatsApp Telephony Network Attached Storage Threat GDPR Multi-Factor Security Disaster Recovery Business Technology HP Tech Support User Tip Phone System iPhone Biometrics WannaCry Movies Outlook Comparison Edge Plug-In Staffing Email Management Data loss Authentication SSD Voice over IP Server Management Printing Storage Shortcut Printer Server G Suite Profitability Database Access HIPAA Dongle Unified Communications Congratulations Quick Tips Emergency CrashOverride Thank You Certification Regulation WiFi

Latest News & Events

Texas Professional IT Services LLC is proud to announce the launch of our new website at http://www.texproit.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Texas Professional IT Services LLC can do for your business.

Call Us Today
Call us today
(832) 514-6260

1209 Decker Dr.
STE 202

Baytown, Texas 77520